|
August
2003: Mnjikaning First Nation
PDF Brochure:
Mnjikaning
First Nation
The
Mnjikaning First Nation is a proud, progressive community representing
the Chippewas of Rama and situated in Orillia, north of Toronto,
Ontario, Canada.
The Council of the Mnjikaning First Nation
is responsible for managing the various municipal services in the
community, such as Health Care, Fire, Police and other services. Many
paper and electronic documents are generated by the various departments
of the Council, all of which must be securely managed and be available
for instant access. These documents include the weekly Council meeting
minutes, Band Council Resolutions, accounting data, health care
information, as well as documents that are exchanged with the Canadian
federal government.
In 2000,
Mnjikaning realized that with its fast economic growth, there was an
increasing need to maintain secure and accurate access to information
from its Council, various departments, and businesses while enforcing
authorized access to sensitive information.
A study was
conducted to assess technical readiness as well as information
management requirements. That study was followed by a market evaluation
of existing technologies and was finalized with a multi-phased approach
toward meeting Mnjikaning’s requirements. Several leading solutions
were evaluated with the final selection going to the Saperion Enterprise
Document Management Solution.
Enara Technologies Inc. worked closely
with the Mnjikaning First Nation to transform the business requirements
from a detailed needs analysis study into a live solution for over 150
users. The solution architecture is based on an HP server with dual
CPUs and 1 GB+ RAM which runs the Saperion Broker server to manage the
SQL database, as well as the Saperion Document Server that manages the
primary document repository on a RAID 5 array. A similar server was
configured with the Saperion High End Document Server and an HP Optical
Jukebox, which manages the live data mirroring from the primary
repository to the optical media.
Solution Features:
-
Comprehensive
Information Management solution for 150 users.
-
Document Imaging:
Scan and automatically OCR all paper documents
-
Document Management:
Ability to index, store & retrieve any application file in any
format including Office applications, Audio, Video and other
formats. Revision Management ensures that any change on a document
or its metadata will create a revision that can be accessed at any
time.
-
Content Management:
The contents of application files (Word, Excel, PDF, etc) as well as
scanned documents are extracted and indexed in a Full-Text database
which allows searching by any word that appears in the content.
-
Microsoft Office
Integration:
Allows users to easily store and retrieve documents from within
Word, Excel, PowerPoint & Outlook.
-
Advanced Security:
Access restrictions can be placed on any document to allow only
authorized users to access it. For scanned documents, this feature
extends to any page within the document if it is desired to limit
access to certain pages within the document.
-
Audit Trail:
Tracks every action taken in the system including the name of the
user, timestamp, and details of the action taken.
-
Live Data Mirroring:
Creates an up-to-date backup of every document that is written or
modified by replicating the primary storage to an off-site optical
jukebox.
-
Business
Continuity:
Provides Failover
capability between the primary and the off-site document
repositories. This feature works transparently to the end users and
allows Saperion to continue to store and retrieve documents from the
off-site server if the primary repository fails.
-
Disaster Recovery:
In the event of a serious disaster (e.g. Fire) that destroys the
database server and backup tapes, Saperion can fully reconstruct all
database tables including all metadata and revision information from
the off-site repository; effectively restoring the system back to
its state prior to the disaster.
|
