Saperion DocFlow

Workflow and Business Process Management
­Automate Business Processes ­Connect Multiple Workflows ­Enhance Document Collaboration

Workflow and Business Process Management are increasingly becoming essential tools for enhancing workplace efficiency and automating common work procedures.

Saperion’s DocFlow offers a significant enhancement to the Event Workflow engine. Its features allow the graphical modeling of business processes, and automate common tasks such as Application Approvals, Expense reimbursements, Travel Requests, and others.

DocFlow was designed to be user friendly and easy to use. It has several built-in features that many businesses need when modeling business processes - This keeps the system simple to use yet functionally powerful. Further advantages include the ease of customization and simple integration into already existing software applications.

Process Designer

The DocFlow Process Designer is an integrated graphical tool within SAPERION® that provides you with a user-friendly tool for creating and modeling business workflows. You can assign attributes for each process node element, e.g. Start, Approve, Review and others.

• Intuitive controls
• No programming required
• Predefined objects
• Expandable libraries
• Integration into the SAPERION® user interface.

The DocFlow option enables you through the use of a graphical Process Designer, to define work procedures for document-based business processes. DocFlow Standard functions are based on typical applications found in the office environment. These include: initiating, releasing, approving, forwarding of documents, and automatic reminders of tasks to be done.

Since DocFlow is fully integrated within Saperion, the users continue working within the familiar Saperion user interface. Authorized users can assign a document to the created DocFlow process and initiate the process. This document becomes part of the process, and is forwarded to the DocFlow inbox of another user.

This other user can then open and edit the document and, if he or she has the necessary rights. When the task completed, the document is transferred back to the DocFlow process, which then forwards the document to the next user until it reaches the end of the process.

Standard DocFlow Functions

Standard functions are based on typical applications found in the office environment. These include: initiating, releasing, approving, forwarding of documents, and automatic reminders of tasks to be done. In SAPERION®, the DocFlow process itself is represented by an additional tray in the user interface.

• Additional standard functions available for use are:
• Mapping of parallel and/or serial processes.
• Rules for distributing to users/ groups, e.g. with respect to roles.
• Forwarding of documents
• History, escalation rules, date for next presentation
• Links to SAPERION® forms, Email and Groupware.
• Call-up from external applications (data exchange)
• Integration of pre-existing DocFlow processes.